Office Manager
5.
0 Nampa, ID Nampa, ID Full-time Contract Full-time Contract $16 - $18 an hour $16 - $18 an hour 2 days ago 2 days ago 2 days ago INSIGHT COUNSELING & THERAPY Nampa:
208-606-0469 Office Manager POSITION
Summary:
Provides secretarial, clerical and administrative support to the organization by performing the following duties.
ESSENTIAL JOB DUTIES:
Include some or all of the following.
Other duties may be assigned as needed.
? Answers the telephone, gives information to clients, routes calls to appropriate staff and places outgoing calls.
? Greets clients, ascertains nature of their business, notifies staff of the arrival of appointments.
? Attempt to fill in gaps and openings on Providers' and Clinicians' schedules.
? Schedules appointments, gives information to callers, and otherwise relieves others of clerical work and administrative detail.
? Provide clients access to the Client Portal and provide support to those clients.
? Reads and routes incoming emails and faxes.
? Provides support in such areas as reception, document control, personnel administrations, purchasing and data entry.
? Assists with preperation of proposals, reports, manuals and procedures.
? Maintain client profile with updated forms by notifying client via phone, email or Google Voice.
? Prepares correspondence, reports and other written documentation as necessary.
? Operates office equipment such as computer, fax, and scanner? May interpret policies and procedures to provide information to other work units or the public.
? May assist in maintaining program and personnel records; posts and balances receipts, receives money on behalf of the organization.
? Oversee facility management, assist with maintenance as needed, and purchasing as approved by supervisor.
?Attend manager/staff meetings ?Assist clinicians with scheduling, coordinating with clients, and communication ? Provide excellent customer service skills via in person and via phone/TEAMS communication to both clients and clinicians ?Work collaboratively with administrators and other office managers.
COMPETENCIES AND SKILLS REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills:
Ability to read and comprehend instructions, short correspondence and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to clients, clinicians, admin, and office managers.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Privacy/Confidentiality:
Ability to maintain privacy and confidentiality of client information by following HIPPA requirements.
Supervision:
Manager position answers directly to the executive director.
Manager is responsible for attending all staff meetings/manager meetings and supervisor meetings with the executive director.
Manager is required to work 8:
30am to 5:
30pm with a required lunch hour from 12-1pm.
Schedule may change as decided by the executive director.
Job Types:
Full-time, Contract Pay:
$16.
00 - $18.
00 per hour
Benefits:
Paid time off Referral program Schedule:
Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) Office management:
1 year (Preferred) Work Location:
In person Paid time off Referral program Monday to Friday High school or equivalent (Preferred) Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) Office management:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Nampa, ID Nampa, ID Full-time Contract Full-time Contract $16 - $18 an hour $16 - $18 an hour 2 days ago 2 days ago 2 days ago INSIGHT COUNSELING & THERAPY Nampa:
208-606-0469 Office Manager POSITION
Summary:
Provides secretarial, clerical and administrative support to the organization by performing the following duties.
ESSENTIAL JOB DUTIES:
Include some or all of the following.
Other duties may be assigned as needed.
? Answers the telephone, gives information to clients, routes calls to appropriate staff and places outgoing calls.
? Greets clients, ascertains nature of their business, notifies staff of the arrival of appointments.
? Attempt to fill in gaps and openings on Providers' and Clinicians' schedules.
? Schedules appointments, gives information to callers, and otherwise relieves others of clerical work and administrative detail.
? Provide clients access to the Client Portal and provide support to those clients.
? Reads and routes incoming emails and faxes.
? Provides support in such areas as reception, document control, personnel administrations, purchasing and data entry.
? Assists with preperation of proposals, reports, manuals and procedures.
? Maintain client profile with updated forms by notifying client via phone, email or Google Voice.
? Prepares correspondence, reports and other written documentation as necessary.
? Operates office equipment such as computer, fax, and scanner? May interpret policies and procedures to provide information to other work units or the public.
? May assist in maintaining program and personnel records; posts and balances receipts, receives money on behalf of the organization.
? Oversee facility management, assist with maintenance as needed, and purchasing as approved by supervisor.
?Attend manager/staff meetings ?Assist clinicians with scheduling, coordinating with clients, and communication ? Provide excellent customer service skills via in person and via phone/TEAMS communication to both clients and clinicians ?Work collaboratively with administrators and other office managers.
COMPETENCIES AND SKILLS REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills:
Ability to read and comprehend instructions, short correspondence and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to clients, clinicians, admin, and office managers.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Privacy/Confidentiality:
Ability to maintain privacy and confidentiality of client information by following HIPPA requirements.
Supervision:
Manager position answers directly to the executive director.
Manager is responsible for attending all staff meetings/manager meetings and supervisor meetings with the executive director.
Manager is required to work 8:
30am to 5:
30pm with a required lunch hour from 12-1pm.
Schedule may change as decided by the executive director.
Job Types:
Full-time, Contract Pay:
$16.
00 - $18.
00 per hour
Benefits:
Paid time off Referral program Schedule:
Monday to Friday Education:
High school or equivalent (Preferred)
Experience:
Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) Office management:
1 year (Preferred) Work Location:
In person Paid time off Referral program Monday to Friday High school or equivalent (Preferred) Microsoft Office:
1 year (Preferred) Administrative
Experience:
1 year (Preferred) Office management:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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